How You Can Access Archived Emails in Outlook

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Archiving unwanted emails helps keep your Outlook mailbox manageable. Just as there are multiple ways to archive emails in Outlook, there are multiple ways to find them. Learn how to access archived emails in Outlook using the method you used to store them.

  • How to Locate the Archive Folder
  • Missing Archive Folder
  • How to Access Outlook Online Archive Folder
  • How to Locate Items in an Outlook Data File

How to Locate the Archive Folder

If you use Microsoft 365, Exchange, Exchange Online, or, your Archive folder already exists. Outlook has the folder listed.

  1. Run Outlook.
  2. Click on View tab.
  3. In the Layout section, select Folder Pane, then Normal.
  4. The Archive folder should now be visible. Find the archived message in the folder.

Missing Archive Folder

If you don’t see the Archive folder in Outlook 365, 2019, or 2016, update Outlook.

  1. In Outlook, choose File.

On the left, select Office Account.

  1. Select Options > Update Now.
  2. Microsoft checks for and installs updates. It should appear in your Outlook folders list once the updates are finished.

How to Access Outlook Online Archive Folder

If you use Outlook Online, you can access your archive folder online.

  1. Login to your Outlook email account.
  2. If the Outlook folders list isn’t visible, click the arrow next to Folders.
  3. Select Archive from the left pane. Your old emails will show up.

How to Locate Items in an Outlook Data File (.pst)

If you use a POP or IMAP account, or AutoArchive with your Exchange server email account, your archived items may be stored in an Outlook data file (.pst). The Personal Folders file in Outlook can be searched for specific words or phrases.

  1. Open Outlook and choose File.
  2. On the left, select Open and Export.
  3. Click Open Outlook Data File Open Outlook Data File dialog box appears.
  4. Select the Outlook data file and click OK.

In Windows 10, Windows 8, and Windows 7, Outlook data files are stored at drive:UsersusernameDocumentsOutlook Filesarchive.pst (the drive and user name will be specific to your system).

  1. Click the arrow next to the Outlook data file in the navigation pane to see the subfolders. See the contents of a subfolder.

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